Working Student - Finance & Operations

We are transforming analog manufacturing into digital.

Quantica is a venture-backed additive manufacturing technology company pioneering breakthrough printhead innovation. We've developed proprietary high-viscosity jetting technology in-house that enables professionals to print with functional materials previously considered impossible.

What sets us apart:

• Proprietary high-viscosity printhead technology (NovoJet™) - fully developed and realized in-house
• Integrated 2D/3D printing platform purpose-built for our technology
• 50+ talented professionals across multidisciplinary teams
• International presence with offices in Berlin (HQ) and Barcelona
• Well-funded through strategic VC partnerships

Our team spans printhead engineering, materials science, physics, mechanical and electronic engineering, software development, systems engineering, and commercial operations. With colleagues from five continents, English is our working language.

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Location: Berlin (on-site, with some flexibility)

Contract Type: Working student - up to 20 hrs/week during lecture periods, more possible during semester breaks

Duration: Minimum 6 months, ideally 12+ with the option to extend

Start: ASAP

Languages: Fluent English and German - both are used daily

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You will work directly with our Finance & Operations lead across three areas within Finance and Operations. The split below is a guide, not a rule - in a company our size it moves with what's urgent.

1. Spend management and accounting support (~50%)

• Day-to-day administration of our Moss account
• Match receipts and invoices to transactions, with the correct cost centre and category, so month-end does not turn into archaeology
• Log incoming supplier invoices, route them for approval, and track payment dates
• Process employee expense and travel reimbursements
• Prepare the monthly handover to our tax advisor, flagging anything that looks off (duplicates, missing documentation, unusual amounts)

2. Office management (~30%)

• Keep the Berlin office running: supplies, post, deliveries, equipment
• Coordinate with the landlord, cleaning, and other service providers
• Help organise team events, catering and visitor logistics

3. Purchasing and sourcing support (~20%)

Work with our Procurement specialist to:

• Request and compare quotes for office, lab and production consumables and equipment
• Maintain a supplier overview with prices, lead times and payment terms
• Place orders, chase deliveries, and check invoices against what was actually ordered
• Support onboarding of new suppliers - documents, VAT ID checks, terms

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• Enrolled student in Berlin with studies in the fields of business administration, economics, finance, accounting or similar
• Fluent in German and English, written and spoken. You will deal with suppliers, the landlord and official correspondence in German, and work with the team in English
• Confident in spreadsheets (lookups, pivots), quick to pick up new software and excited about using AI for process improvement
• Genuinely careful with detail - you are the kind of person who notices a duplicate invoice
• Proactive and self-directed: many of these processes are not written down yet, and you will help write them
• Reliably available for 16–20 hours per week across 2–3 fixed days

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• Any exposure to Moss, Pleo, DATEV, or another accounting/ERP system
• Previous experience in a startup or a hands-on operations role
• Interest in hardware, manufacturing or deep tech
• Familiarity with German bookkeeping basics (Belege, GoBD, USt)

• Real exposure to a group finance function - multiple entities, multiple countries, live investor and audit workstreams rather than filing for a large department
• Direct mentoring from the Finance & Operations lead
• A broad remit: accounting, procurement and operations, rather than one narrow slice of one of them
• Ownership of processes end-to-end, and the standing to improve them
• Flexible working hours and a fair compensation (€ 15 per hour gross starting salary + 50 € monthly employee perk)
• Free snacks, fruits, coffee and tea
• An international environment in a diverse team
• A realistic path to a permanent role after graduation for the right person

We value diversity!

Quantica is an equal opportunity employer. Qualified applicants are considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability or nationality. We will consider exceptional candidates who are not in position to relocate. Please let us know your interests and circumstances.

Interested? Great, please submit your application here.